Receptionist (Part-Time)

Company: HM Brown & Associates
Location: Englewood
Posted on: March 19, 2023

Job Description:

Job Description H.M. Brown & Associates, the premier auto brokerage in Colorado is actively hiring a Part Time Receptionist to join our growing team! Hourly Pay Range: $18-$20 Monday - Friday Who We Are: H.M. Brown & Associates is the premier auto brokerage in Colorado, serving clients since 1986. Today, more than 80 quality employees share H.M. Brown's vision and commitment to offering individuals and businesses the best way to buy or lease any vehicle. Since our inception, we are proud to have completed more than 100,000 automobile transactions with 93% of our business coming from referrals and repeat business. Receptionist must provide a high level of customer service skills with the ability to prioritize guests, vendors and employee needs. * Smile! You are the Face of HM Brown & Associates. * Back up receptionist at the main building and our 2nd location (Annex) when needed. * Answer all incoming calls in a professional and timely manner. * Greet all incoming visitors immediately and route to the proper person or department. * Screen sales calls, obtain pertinent information, and transfer calls to annex for distribution. * Log sales calls. * Maintain and update 'Document Pickup Log'. Manage flow of drafts, checks or other paperwork to be picked up. Notify fleet contact that paperwork is ready to be picked up and call as needed on aged items. * Maintain 'Vehicle/Keys Pickup Log'/Lease Returns * Manage Vehicle pick up: check in/out vehicles, distribute keys/paperwork to appropriate brokers/departments. * Take care of incoming and outgoing transport vehicles. Notify UCD or brokers of incoming vehicles to be checked in. * Maintain broker time off schedule. * Prepare thank you notes daily. * Distribute incoming faxes. * Receive, sort, and distribute daily mail. * Receive, verify, all deliveries- parts/materials/supplies/equipment/personal, then notify the recipient via email to pick the package. * Order/maintain postage stamp inventory. * Shipping Administrator: * Distribute incoming UPS and FedEx deliveries. * Prepare all outgoing UPS letters and packages as needed. * Requests pick up for all FedEx shipments. * Keep lobby area and desk neat and clean. Make sure brochure holders are neat and well stocked. * Prepare and send out quarterly BDJ schedule. * Send out weekly notifications (On Wednesday) for the current BDJ. * Replenish water supply in refrigerator at front desk/reorder as necessary. * Train and review new receptionists on functions and duties of the front desk. * Other administrative tasks as required by the Supervisor. Minimum Requirements: * Ability to maintain a friendly, positive and helpful attitude while handling phones, greeting and routing customers, vendors and employees. * Data entry with strong attention to detail and accuracy * Minimum of 1 year professional office experience and be extremely dependable and customer service oriented. * Self-starter with effective time management and organizational skills * A Win-Win-Win customer-centric attitude is a must and required by all H.M. Brown employees! * Prior to being hired, H.M. Brown requires pre-employment screenings, including but not limited to a drug screen and 7 Year Criminal Background check. Summit Automotive Partners is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. Summit Automotive Partners strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including pregnancy), gender (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All Summit Automotive Partners employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment. ADA Summit Automotive Partners complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local law. Consistent with those requirements, Summit Automotive Partners will reasonably accommodate qualified individuals with a disability if such accommodation would allow the individual to perform the essential functions of the job, unless doing so would create an undue hardship. If you believe you need an accommodation, refer any such request to the Human Resources Department. Summit Automotive Partners will also, where appropriate, provide reasonable accommodations for an employee's religious beliefs or practices. by Jobble

Keywords: HM Brown & Associates, Denver , Receptionist (Part-Time), Other , Englewood, Colorado