Executive Assistant

Company: Conundrum Technologies
Location: Denver
Posted on: May 16, 2022

Job Description:

Job Description Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. --- Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters. --- Complete a broad variety of administrative tasks that facilitate the CEO---s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports. --- Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO---s style and organization policy. Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO---s needs in advance of meetings, conferences, etc. --- Maintain open communications with the team, including meeting regularly with their operations and technology coordinator and providing information and documents as needed. --- Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed. --- Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO. --- Work with the Executive Team to coordinate the CEO---s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships. --- Manage all aspects of organization---s office services. Evaluate and assist in developing office policies and procedures for improved work flow and anticipate future needs as organization grows. Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization. --- Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning. Provide leadership to all levels of the organization, to meet their current and future information needs. Prepare budget recommendations. --- Replenish office materials such as snacks, printer supplies, paper, office supplies, etc. --- Provide event management support as requested. Answer main phone line and respond to inquiries. --- Process and distribute daily mail. --- Invest in building long-lasting relationships both externally and internally. --- Manage petty cash reimbursements and reconciliation. --- Other projects/duties as assigned for the overall benefit of the organization. Company Description At Conundrum Technologies, we create World-Class Sustainable Technology Eco-Systems that simplify the way you live and work in your home or business environment. Our team of technology specialists, designers and consultants are passionate about creating a simplified solution for you, and committed to ensuring that your experience in working with us is exemplary. For over twenty years, Conundrum Technologies has been making technology responsible, by integrating electronic systems in homes and businesses to create efficient and sustainable environments. However, what makes us unique is our people. Our focus on "Human Connection" has been the cornerstone for our clients' experience. We have always understood the importance and responsibility that comes with allowing our people into the privacy of your home or business.

Keywords: Conundrum Technologies, Denver , Executive Assistant, Other , Denver, Colorado