Budget and Finance Manager
Company: University of Colorado
Posted on: June 12, 2021
The University of Colorado System Administration brings together
administrative departments and services centers that provide
guidance and services to all of CU's campuses: CU Boulder, CU
Colorado Springs, CU Denver and CU Anschutz Medical Campus in
Aurora. As part of CU System Administration, the Office of Digital
Education (ODE) lives at the intersection of education and
technology and is committed to the success of all four campuses as
we work to increase access to education for working adults and
non-traditional students through high quality online degree
offerings. As innovators, it is our goal to actively evolve the
ways in which programs are designed, delivered and engaged with. We
are passionate about improving access to education and connecting
learners of all types with high-quality online degree programs and
professional development opportunities. We are reimagining the ways
a university supports online learning, faculty development and the
implementation of technology. As a result, our work has the power
to transform the way our world's learners interact with education
as well as the way educators connect with students.
The Office of Digital Education (ODE) is on a growth trajectory
to help CU scale the number of online student enrollments and
increase revenue critical to the financial sustainability of the
university. ODE assists the campuses with scaling and optimizing
online programs through student acquisition support, retention
services, and learning design services. The Budget and Finance team
is responsible for financial forecasts and projections related to
the growth of online programs within ODE's service portfolio and
tracking progress against our stated goals and outcomes. The
investment by the CU System in the Office of Digital Education,
combined with recent commitments focused on online education by the
University of Colorado Board of Regents, make this a rare and
exciting opportunity to work with this team.
The Budget and Finance Manager will compile, review, and analyze
financial information to assess whether revenues and expenses are
on target to meet forecasts and will work closely with the Senior
Director of Budget and Finance Administration to support
implementation of the Department's financial and strategic plans.
This position oversees all budgeting, accounting, and fiscal
activity for ODE and serves as the system administrator for our new
electronic budgeting and planning system. In a business partnership
support model, the Budget and Finance Manager is expected to build
high-trust and collaborative relationships with department
partners, take initiative to identify and resolve financial
challenges, and to explore the financial impact and opportunity of
strategic initiatives. This position will also require skill in
summarizing and visualizing financial information for
executive-level reporting, including identifying key financial
performance indicators for online higher education. The Budget and
Finance Manager will represent the department in senior level
meetings with internal and external key stakeholders.
This position reports to the Senior Director of Budget & Finance
Administration and is exempt from the State of Colorado Classified
Duties and responsibilities of the position include, but are not
The Budget and Finance Manager provides high quality, creative
and solutions-oriented financial support, advice, and counsel at
the department policy and operational levels. This position works
independently and must have a thorough understanding of the
department, its budget, and various CU and ODE policies,
procedures, and guidelines to be successful. The Budget and Finance
Manager will work collaboratively with internal department
stakeholders as well as the budget and finance offices of the
campuses, System Administration, the Procurement Service Center,
and the Office of the University Controller.
Examples of Work Performed:
Budget Development, Monitoring, Analysis, & Reporting
- Contribute to the development of ODE's overall budget and
unit-level budgets, providing advice and analysis to increase the
efficiency of the department's spending and meet departmental
objectives, including stated financial goals and timing.
- Manage the process of compiling individual unit requests and
metrics-based forecasts to create the annual ODE department
- Assess and monitor budget performance and identify problem
trends and solutions. Work with appropriate department partners to
understand drivers of budgetary variances compared to actuals and
recommend actions to adjust budget expectations, where
- Oversee departmental expenditures and execute based on planned
budget, using a critical eye for efficiency and cost
- Forecast projected expenditures by unit and make mid-year
budget adjustments or as needed.
- Develop material necessary to analyze, review, and support
budgetary needs, discussions, and reporting, including narrative
summaries and visual presentation materials submitted to CU System
Office and CU's Board of Regents.
- Create monthly department-wide budget-to-actual reports, income
statements, and other ad-hoc reports and analysis for senior
management and CU's executive leadership. Compare to and analyze
performance against strategic financial plan.
- Serve as subject matter expert for on budgetary matters,
providing information and training, as necessary.
- Partner with the units to assist in collecting, analyzing, and
developing appropriate workload and utilization metrics in order to
plan out new staffing needs.
Finance Operations and Systems Improvement
- Provide ongoing oversight of the financial operations of the
Office of Digital Education. Oversee all accounting and financial
transactions and purchasing activity for the department,
maintaining proper controls, and ensuring financial management to
ensure each unit's financial activity is in alignment with the
strategic plan and stated financial goals.
- Ensure the propriety of all transactions in accordance with
State and University rules and regulations.
- Oversee department-wide purchasing activities, including
delegation of purchasing responsibilities.
- Design and implement procedures using best practices to
maintain internal controls.
- Main point of contact for UIS (University Information Services)
in purchasing IT equipment and vendor invoices; review and approve
all IT goods and services purchases made by UIS on behalf of ODE
and provide appropriate billing information.
- Monthly and periodically, prepare invoices and/or journal
entries and collect payment from the campuses and partner programs,
as appropriate and documented in CU's Services Agreement and
Program Sheets. Manage monthly accruals to enable monthly reporting
- Using available tools, create and implement process for
informing marketing managers on their actual spend against budget
by campaign on a weekly or more frequent basis. Oversee process for
monthly digital media reconciliations, which includes verifying
agency billing reports against invoices and resolving any
discrepancies. Understand requirements for digital media purchase
orders and invoice coding.
- Oversee reconciliation of monthly financial statements against
all records to ensure that all expenses and credits are appropriate
and oversee journal entries to make corrections.
- Ensure proper accounting protocol is met and that auxiliary and
non-auxiliary funds are handled appropriately per Generally
Accepted Accounting Principles (GAAP).
- Oversee all year-end activities including communication,
coordination, advising, and training.
- Maintain internal controls to prevent fraud, prevent
misstatements, and ensure all funds are spent and recorded in
compliance with applicable rules and policies.
- Manage department access to CU Marketplace, CU Concur System,
- Collaborate with Procurement Service Center on new requests for
proposal and other procurement actions from the department. Oversee
activity to ensure procurement rules are followed and assist ODE
departments with the process, serving as subject matter expert and
consultant in achieving desired outcomes.
- Manage speedtypes via set ups, maintenance, reconciliation, and
close outs in collaboration with the System Budget & Finance
- Train ODE team members, including software system(s), ODE
processes, and new employee onboarding.
- Develop processes and workflows and provides ongoing oversight
of financial operations for the department.
- Provide high quality, creative and solutions-oriented financial
support, advice, and counsel at the department policy and
- Build positive relationships with employees, provide
motivational support, and champion a work culture that challenges,
respects, and engages staff.
Who we are: System Administration, which also houses the Office
of the President, is located in the uptown neighborhood of Denver
with a few smaller offices located on the campuses. However, this
position is located in Denver, or may work remotely from anywhere
in the U.S. Many of our departments support the educational and
research missions of the four University of Colorado campuses, but
System Administration is not considered a campus. We provide
diverse opportunities for professional development, innovation, and
collaboration with talented staff and faculty. Learn more about CU
The University of Colorado has been proactive in response to the
COVID-19 pandemic. You can visit our COVID-19 webpage for more
What we offer:
Salary: The salary range for this position is $69,900 -
The salary of the finalist(s) selected for this role will be set
based on a variety of factors, including but not limited to,
internal equity, experience, education, specialty and training.
The above salary range (or hiring range) represents the
University's good faith and reasonable estimate of the range of
possible compensation at the time of posting.
Benefits: The University of Colorado offers an excellent
benefits package including:
- Medical: Multiple plan options
- Dental: Multiple plan options
- Additional Insurance: Disability, Life, Vision and
- Retirement 401(a) Plan: Employer contributes 10% of your gross
- Paid Time Off: Accruals over the year
- Vacation Days: 22
- Sick Days: 15
Holiday Days: 10
- Tuition Benefit: System employees have the benefit on all
- ECO Pass: RTD Bus and light rail service
- Additional Perks & Programs: Click here to access a few more
Perks and Programs
Click here to access our Total Compensation Calculator to see
what your total rewards could be at CU. This position is a
University Staff position.
Additional taxable fringe benefits may be available.
More information on benefits programs, including eligibility, is
available at www.cu.edu/employee-services/.
Knowledge, Skills, and Abilities
To be successful in this position, candidates will need the
- Understand finances related to online higher education programs
including specialized knowledge of the business of online program
management, related metrics, and program pro forma financial
- Finance and procurement expertise within the University of
Colorado System including all financial systems (Concur,
Marketplace, Peoplesoft, Cognos) or aptitude to learn new
- Understanding of Generally Accepted Accounting Principles
(GAAP) and the fiscal rules related to state public higher
education. Understanding of CU policies and Administrative Policy
- Ability to analyze financial data, determine its meaning and
how the information connects to the business model and strategic
plan of the organization.
- Strong attention to detail and ability to perform detailed
analysis, reconciliations, and creation of accurate reports.
- Strong verbal and written communication skills and the ability
to effectively communicate with both finance and non-finance
- Supervision, team management, and leadership ability including
motivating peers and subordinates.
- Strong project management and organizational skills, including
ability to set priorities, manage simultaneous projects, and
complete projects on time.
- Advanced skills in Microsoft Office including Excel and
- Outstanding interpersonal relationship and customer services
- Ability to work independently with reliable professional
- Demonstrated commitment and leadership ability to advance
diversity, equity, and inclusion.
Please ensure your resume includes any and all relevant
experience to be accurately assessed against these qualifications.
You must meet all minimum requirements listed at the time of
application to be considered for this role.
- Bachelor's degree from an accredited college or university with
a major in finance, accounting, business administration or related
field of study, or equivalent professional experience (professional
experience may be substituted for the educational requirement on a
- Five (5) years of direct financial, budget and/or accounting
- A master's degree in finance, accounting, business
administration or related field of study.
- At least seven (7) years professional experience with a
demonstrated knowledge of financial, budget and/or accounting
practices including financial management of a complex,
- At least one (1) year of experience in a team lead or
supervisory role, which includes assigning and reviewing the work
of others, providing guidance to internal and external team
members, and assisting management with performance reviews.
- Experience with two or more of the following:
- Experience with revenue-generating business lines including
corresponding service agreements.
- Experience in a financial role within a successful online
program or online higher education environment.
- Experience with electronic budgeting and planning
Keywords: University of Colorado, Denver , Budget and Finance Manager, Other , Denver, Colorado
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