Lodging Coordinator, Assistant
SEASON: Austral Summer
LOCATION: McMurdo Station, Antarctica
SECTOR/DEPT: Gana-A'Yoo Services Corporation (GSC)
REPORTS TO: Lodging Supervisor
Currently seeking a Lodging Coordinator, Assistant
Responsible for assisting with the day to day activities of the
lodging department, including, but not limited to, room Inspections
at McMurdo Station, updating community lists, corresponding with
residents, and providing customer service to the McMurdo
ESSENTIAL DUTIES AND
Handles confidential matters (personnel actions, management
reports, lodging issues, etc.) in accordance with management
Interacts with the National Science Foundation, military and other
agency officials, both over the telephone and in person, in a
professional and tactful manner.
direct support, using staff resources if necessary, to the
achievement of all metrics related to ASC.
with all ASC Environmental Health & Safety, and Quality Assurance,
requirements and goals. Provides documentation to these divisions
as necessary to ensure adequate and legal documentation.
achieve ASC goals and contractual commitments
Responsible for assisting with McMurdo laundry facility or
performing janitorial duties as determined by
in MCI trainings and drill as determined by supervisor.
Could be asked to perform janitorial duties if needed.
May be required to perform duties requiring repetitive
Must be able to lift the safety regulation maximum on limited
for maintaining a safe workplace and ensuring safety is the highest
priority in the workplace.
Provides the lodging section of the McMurdo Station arrival brief
presentation to all incoming ASC Staff and NSF Grantees upon
arrival on the ice.
Represents the lodging department during the redeployment meetings,
including presenting information on room inspections and other
aspects of leaving station.
Conducts room inspections of individuals redeploying or leaving
station to go to field camp to verify rooms are in "Move in Ready"
Compiles and distributes the Station Services portion of the
Checks manifests, look ahead's, population reports, and
redeployment documents to compile lists for the purpose of room
May be required to work hours outside of normal Town schedule to
accommodate arrival brief meetings, room inspections, lock outs,
Must keep up to date distribution lists of residents in each dorm
for the purposes of email notification.
Draft emails for building wide or station wide distribution for
issues affecting station residents as required.
Keeps detailed lists of resident requests, night shift workers,
lock outs, furniture swaps and other various projects.
Ensures the organization of dorm room keys, including collecting,
relabeling, and putting away the keys as well as requesting
additional keys be cut as needed.
Drafts documentation for key packets, room inspections,
Creates and updates the Lodging Office Bulletin board which
includes station population information.
Coordinates with Facilities to place work orders for residential
issues as needed.
Must stay abreast of incoming flights for purposes including but
not limited to putting linens in rooms for individuals due to
arrive on station after hours.
Helps make key packets for incoming ASC staff and grantees arriving
on station from off continent or on continent flights.
physical demands described here are representative of those that
must be met by an employee to successfully perform the essential
function of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential
performing the duties of this job, the employee is regularly
required to move around the facility 75% or more of the time. The
employee is occasionally required to remain in a stationary
position for at least 50% of the time. The employee frequently is
required to maneuver self to be able to reach product and/or
materials needed for task. The employee must regularly lift and/or
move up to 10 pounds, frequently lift and/or move up to 25 pounds,
occasionally lift and/or move up to 50 pounds. The employee must be
able to perceive oral and written instructions in the form of text,
writing, graphs, charts, and/or video, and other forms of
communication. Must have capacity for exposure to long hours, days,
and weeks away from home.
Performs other duties as required.
High school graduate or
CERTIFICATIONS AND/OR LICENSING REQUIREMENTS: Current
ServSafe Food Handler certificate must be obtained prior to
deployment to Antarctica. Valid driver's license
EXPERIENCE: Minimum of one year experience in a
secretarial, administrative assistant, or office management
position required. Basic computer skills with word
processing, spreadsheets and databases required. Previous experience with Station Services
in Antarctica may be accepted in lieu of minimum
OTHER: US citizenship or permanent residency
Limited (GYL), an Alaska Native Corporation, offers services with
ongoing contracts in many facility types, such as, military
training facilities, emergency management centers and temporary
field sites. GYL in partnership with ESS Support Services, a
Division of Compass Group, will provide operational management
support. ESS Support Services is the market leader in providing
remote camp and catering services to clients, wherever their
location, no matter how extreme the environment may be. Services
extend across North America and include such diverse facilities as
drilling, mining, construction, pipeline and logging camps,
offshore, governmental agencies and others. Payroll and benefits
are supported by Compass Group.
are committed to ensuring that our online application process
provides an equal employment opportunity to all job
you require assistance in the application process, please contact
are an Equal Opportunity Employer that considers applicants without
regard to race, sex, religion, national origin, disability, veteran
status, or any other protected status. EEO
is the Law poster.