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Administrative Coordinator, Sr. (2021/2022) - McMurdo

Company: Gana-A'Yoo, Limited - Antarctic Program
Location: Denver
Posted on: May 3, 2021

Job Description:

POSITION: Administrative Coordinator, Sr. Food Services (2021/2022) SEASON: Austral Summer LOCATION: McMurdo Station, Antarctica SECTOR/DEPT: Gana-A'Yoo Services Corporation (GSC) Antarctica REPORTS TO: Program Executive Chef Currently seeking an Administrative Coordinator, Sr. (Food Services) - Responsible for administrative support to McMurdo Food Services. Performs administrative assistant functions; maintains Departmental files and correspondence, departmental POC for Personnel and Document control; handles confidential materials. Acquires and maintains a thorough and current knowledge of applicable ASC policies and procedures. Tasking is approximately 60% administrative and 40% project oriented. DUTIES AND RESPONSIBILITIES:Interfaces with personnel from the National Science Foundation, Grantees, NSFA, ASC employees, subcontractors, and other USAP participants by telephone and in person, in a professional and tactful manner. Responsible for providing general administrative support to Headquarters staff, Area Management and Infrastructure and Operations Division personnel as required. Assists in preparation of SOP/QA documentation, timecards and other reports as needed. Responsible for maintaining the Safety database for the Food Services. Functions as the personnel point of contact (POC) for Food Services. Interacts with other divisions on personnel matters in an accurate, helpful, and timely manner. Maintains Food Services Personnel Roster and assists in the hiring process as requested. Follows up on personnel hired. Coordinates paperwork for Food Services from all departments. Provides advice, information, and training to employees as required. Collects, files and distributes Departmental incoming and outgoing correspondence, routing the same to internal/other division/branch personnel for action as appropriate. Document point of contact for Food Services. Maintains and controls files and manuals for policies/procedures and reports. Responsible maintaining a safe workplace program and ensuring that safety is the highest priority on the job site. Adequately and honestly tracks all data related to metrics. Be familiar with hazardous waste regulations and shipping requirements. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to move around the facility 75% or more of the time. The employee is occasionally required to remain in a stationary position for at least 50% of the time. The employee frequently is required to maneuver self to be able to reach product and/or materials needed for task. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, occasionally lift and/or move up to 50 pounds. The employee must be able to perceive oral and written instructions in the form of text, writing, graphs, charts, and/or video, and other forms of communication. Must have capacity for exposure to long hours, days, and weeks away from home. Performs other duties as assigned. EDUCATION: High School diploma or GED. CERTIFICATION AND/OR LICENSING REQUIRMENTS: Current ServSafe Food Handler certificate must be obtained prior to deployment to Antarctica. Valid driver's license required. EXPERIENCE: Minimum three years of office administrative career experience. Basic computer skills with word processing, spreadsheets and databases required. Previous work with Station Services in Antarctica may be accepted in lieu of minimum experience. OTHER: US citizenship or permanent residency required.Gana-A'Yoo, Limited (GYL), an Alaska Native Corporation, offers services with ongoing contracts in many facility types, such as, military training facilities, emergency management centers and temporary field sites. GYL in partnership with ESS Support Services, a Division of Compass Group, will provide operational management support. ESS Support Services is the market leader in providing remote camp and catering services to clients, wherever their location, no matter how extreme the environment may be. Services extend across North America and include such diverse facilities as drilling, mining, construction, pipeline and logging camps, offshore, governmental agencies and others. Payroll and benefits are supported by Compass Group.We are committed to ensuring that our online application process provides an equal employment opportunity to all job seekers.If you require assistance in the application process, please contact us at: are an Equal Opportunity Employer that considers applicants without regard to race, sex, religion, national origin, disability, veteran status, or any other protected status. EEO is the Law poster.

Keywords: Gana-A'Yoo, Limited - Antarctic Program, Denver , Administrative Coordinator, Sr. (2021/2022) - McMurdo, Other , Denver, Colorado

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