DORA: Regulatory Coordinator (Legal Assistant II)
Company: State of Colorado
Posted on: January 11, 2019
Department Information The Department of Regulatory Agencies (DORA) is dedicated to preserving the integrity of the marketplace and is committed to promoting a fair and competitive business environment in Colorado. Consumer protection is our mission. DORA is a progressive, innovative government agency where employees and customers alike are valued. In an effort to align with Governor Hickenlooper's Three E's of good government (Effective, Efficient and Elegant), DORA has utilized and implemented numerous LEAN projects and continues to identify areas where progress and improvements can be made. If you are interested in becoming a part of an environment where creative thinking, customer service, and protecting consumers through healthy regulation is valued, DORA is the place for you! Working for the State of Colorado at the Department of Regulatory Agencies offers an excellent total compensation package including:* Medical and Dental Health Insurance for employees and optional coverage for their dependents* Life Insurance for employees, and optional coverage for their dependents* Paid Time Off, including 10 paid holidays* Strong, secure, yet flexible retirement benefits including PERA Defined Benefit Plan, PERA Defined Contribution Plan plus 401K and 457 plans* Job Security* Commuter Benefits* Free, Confidential Counseling Services* Excellent work-life programs such as flexible schedules, training opportunities and more!* Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more:* Effective. Measure every aspect of government to be sure it's doing what it's supposed to do and to look at outcomes to judge whether our programs are successful.* Efficient. Deliver services in ways that are timely and effective including identifying waste and duplication and measure for efficiency.* Elegant. Deliver state services in a way that elevates both the state employee and the person receiving state services. Description of Job The Division of Professions and Occupations (DPO, or division) protects consumers in the state of Colorado through licensing and regulatory enforcement for approximately 50 professions, occupations, and businesses, and the corollary regulatory environment. The work unit is reflective of organizational changes made in an effort to ensure effectiveness, efficiency, and consistency in board and program processes and elegance in the contributions of the division to the regulatory environment in our state. The work unit supports the Deputy Division Director of Legal Affairs and the Deputy Division Director of Programs as an internal and external facing position focused on the division's risk-related legal obligations, including the development of legally defensible administrative rules and Colorado Open Records policy and responses. This includes incorporating best practices for program administration of multiple professions - in both healthcare and non-healthcare. Position: SJA 9794 This position is responsible for researching regulatory trends and laws, analyzing such information and proposing program rules. The position develops, coordinates and implements consistent and legally sound rulemaking processes, and proposes solutions to the Regulatory Analyst to address issues identified through collaboration with the Office of Legislative Legal Services. This position directly supports the Regulatory Analyst to uphold the division's strategic objectives to reduce regulatory burdens, ensure a competitive marketplace, early engagement of stakeholders in the rulemaking process, and legally sound open records responses. Duties include, but are not limited:* Ensuring a legally compliant rulemaking process, filing all proposed and final rules with the Colorado Secretary of State, the Colorado Office of Policy Research and Regulatory Reform and the Office of the Attorney General, and scheduling rulemaking hearings in accordance with law and the provisions of the Administrative Procedure Act;* Overseeing the centralized administration of rulemaking and open records responses to ensure consistency throughout the division, which in turn leads to the improvement of the overall quality, cost and time for legal services provided by the Office of the Attorney General;* Evaluating and implementing Colorado Open Records Law processes while ensuring division and program practices, processes and policies are consistent with their legal obligations in the handling, disclosing, posting and retention of open records;* Reviewing, researching and analyzing records and proposing a legally sound response to the hundreds of open records requests received by the division and providing input on media responses;* Evaluating the division's compliance with State Archive Policy, including developing and implementing process improvements;* Supporting the division's Regulatory Analyst to drive problem and risk identification, critical analysis and the facilitation of effective modifications to current practices in order to ensure a legally defensible outcome;* Coordinating the engagement of diverse groups of external stakeholders, including applicants, licensees, employers, professional associations, and other state agencies through surveys, focus groups, and stakeholder meetings to leverage partnerships and ensure best practices and policies for the more than 50 professions regulated by the division. Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights MINIMUM QUALIFICATIONS (MQs):* Paralegal certificate obtained through either an American Bar Association (ABA) approved paralegal studies program or an accredited institution; AND* One year of professional* paralegal experience, which includes conducting legal research, preparing drafts of legal documents and gathering and compiling data from legal references and resources. Document this experience in your application IN DETAIL, as your experience will not be inferred or assumed. Part time experience will be prorated. SUBSTITUTIONS:* Two years of professional* work experience in a paralegal capacity which included conducting legal research, preparing drafts of legal documents and gathering and compiling data from legal references and resources will substitute for the required certificate;* A Juris Doctor degree from an accredited law school may substitute for the required certificate.* Professional work involves exercising discretion, analytical skill, judgment and personal accountability and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is: uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelor's or higher degree with major study in or pertinent to the specialized field; and continuously studied to explore, extend, and use additional discoveries, interpretations, and application and to improve data, materials, equipment, applications and methods. Required Competencies: The following knowledge, skills, abilities, and personal characteristics are required competencies and may be considered during the selection process (including examination and/or interview):* Demonstrated attention to detail;* Professional demeanor, including the ability to interact professionally with various stakeholders and internal staff;* Demonstrated written and oral communication skills;* Interpersonal skills, including the ability to work with a variety of different stakeholders, both internal and external;* Critical thinking, analytical and complex problem solving skills;* Ability to conduct research and gather pertinent information;* Customer Service, including the ability to negotiate and facilitate difficult conversations, resulting in positive outcomes;* Ability to read, understand, and communicate statutes, rules, policies, and procedures;* Ability to effectively manage multiple competing priorities; and* Proficiency in the use of PC software applications including Microsoft Office (Access, Word, Excel, Outlook, Google drive and suite etc.), and in the use of databases. Preferred Qualifications/Competencies:* Experience working in a regulatory environment;* Experience and working knowledge of Colorado Open Records Act (CORA)and Freedom of Information Act (FOIA) requests;* Experience working with and knowledge of administrative rules, the rulemaking process and the Administrative Procedure Act (APA);* Project management experience;* Experience coordinating stakeholder engagement. Conditions of Employment: Candidates who fail to meet the conditions of employment will be removed from consideration.* The successful passing of a reference check and/or, if required, a background check.* A reference check may include but is not limited to: contacting previous and current supervisors to verify employment and discuss performance, a review of the personnel file, a review of the performance record, etc.* The type of background check depends on the job duties of the position, and can include a review of any criminal record, credit report, and/or driving record. Supplemental Information PLEASE READ - Required Application Materials Interested individuals must submit the following online: 1. A completed State of Colorado Application (log-in to your current NeoGov account or create a NeoGov account to complete the online application). Note: Incomplete applications, including incomplete work history sections or "see r??sum??," "see attachment," or "see addendum" statements, will not be accepted in lieu of a completed application form. 2. A current email address on your application, as all communication pertaining to this position will be conducted via email. Please set up your email to accept messages from firstname.lastname@example.org and '@state.co.us' addresses, and check your email often. Note: The department cannot guarantee the successful delivery of email, including incorrect filtering into junk mail folders. 3. A detailed cover letter, explaining how you meet the required competencies and how your accomplishments, qualifications, skills, areas of expertise, personal characteristics, etc. make you a good fit for this position; you may also attach additional documents that demonstrate this. Comparative Analysis Process: Structured Application Review Part of, if not the entire, comparative analysis process for this position will involve a review of the information you submit in your application materials; Therefore, it is paramount that in the experience portion of your application and cover letter, you describe the extent to which you possess the education, experience, and competencies outlined in the job announcement as well as the required and/or preferred qualifications/competencies. You are also encouraged to attach additional documents to that effect. Failure to include adequate information or follow instructions may affect your score and prevent you from competing in subsequent measures used to arrive at a top group of applicants. Veterans' Preference: Candidates who wish to assert Veterans' Preference should attach a copy of their DD214 to their application. Failure to do so will result in being denied Veterans Preference. PLEASE NOTE: Former State Personnel System employees who were disciplinarily terminated or resigned in lieu of termination must disclose this information on the application. Colorado Revised Statutes require that all state employees be hired and promoted through competitive examination of merit and fitness. Failure to include the required information, failure to follow instructions, and/or failure to submit materials by the application deadline may result in your application not being considered for the position and may affect your score or inclusion in the final pool of qualified candidates. ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact Addison Dittrich via email at email@example.com at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date. Appeal Rights: If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Keywords: State of Colorado, Denver , DORA: Regulatory Coordinator (Legal Assistant II), Legal , Denver, Colorado
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