Professional Legal Administrator
Company: Halligan LLC
Location: Denver
Posted on: May 28, 2023
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Job Description:
Our growing family law firm is looking for a -Professional
-Legal Administrator to take our firm to the next level of success.
-This is an executive-level position. The Professional Legal
-Administrator will be responsible for a wide range of activities
in multiple phases of administration, personnel, finances,
facilities, and business systems. -You -will -handle key
administrative responsibilities and play -an integral role -in
developing the culture of the firm. -You will be vital to the
success and growth of an energetic, dynamic, and fast-paced law
firm.
We need someone -with significant hands-on experience in office
leadership.
You must have experience managing a team of more than -20 -people
and handling the budget -of a mid-size law firm with gross revenue
in excess of $2,000,000. - -
We -have -put -a lot of energy into building our "A-team," -and we
need to continue to grow to the next level. We are proud of the
team we have put together, and we are seeking the perfect
administrator to solidify and sustain our success.
The -Professional -Legal Administrator will -work closely with the
-Owner -on firm-wide strategy, employee engagement, -systems
development, -accounting, and -human resources issues. -Extensive
human resources experience is a must, as well as a proven track
record of office leadership and team growth.
This is -not -a position for an -"Office Manager" or an
"Administrative Assistant" -looking to step into a new role. This
role requires demonstrated success in comparable capacities and a
vision for the growth of a law firm with aspirations for aggressive
growth.
The -Professional -Legal Administrator -will -be -responsible for
-managing -and overseeing the systems that run the business and the
people who run those systems. -It is a unique opportunity for
experienced professional to leave their mark on an organization and
see the fruits of their labor.
Responsibilities:
--- Collaborate with -the -owner and other department heads -to
-create the annual Business Plan, -annual budget, strategic
calendar, and regular administrative meetings
--- Track and -direct the -management of Marketing campaigns and
work with vendors with a focus on measuring ROI
--- Employee Supervision, Leadership, Engagement, and Performance
Management
--- Conduct regular employee reviews and provide substantive
feedback to all team members
--- Human Resources Compliance
--- Recruiting and onboarding staff
--- Create and improve critical business systems -to ensure
continuous, profitable operations
--- Analyze key financial reports -and KPIs -to -identify
-inefficiencies
--- Improve and maintain -internal -financial controls -and
financial systems
--- Develop, implement, and track organizational growth plans
--- Cultivate networking opportunities and referral sources
--- Contribute to the growth and sustainability of a dynamic law
firm
--- Training, hiring, and developing team and staff members
Qualifications:
Who -you are -is -just as important as what you will -do. -The
right person for this role must: -
--- Have the ability -to identify -issues and priorities quickly
and communicate them effectively
--- Seek out and uncover performance issues and recommend/implement
-solutions
--- Have keen conflict resolution skills (not conflict -avoidance
-skills) -with a wide range of issues
--- Be metrics-driven and KPI-obsessed -
--- Be -able to "manage up" to help us help you accomplish your
goals
--- Significant responsibility for -business operations such as
human resources, technology, facilities, finance, and marketing. -
-
--- Experience in -operational process -refinement -and HR -
--- ALA (Association of Legal Administrators) membership and any
certifications through the ALA are -required. Additionally, please
include any PMP certifications
--- Knowledge of -family law will be helpful -but is not -a
deal-breaker -
--- Knowledge of -and experience in -Law Firms and Law Firm
Management -is required
--- Be able to proactively manage an office
--- Identify and correct potential pain points before they become
issues. Be able to work independently and proactively
--- Manage interoffice work delegation to ensure our team is
operating at their full capacity
--- Be familiar with internal record keeping and client management
software used within the legal industry, or demonstrate a
willingness to quickly adapt to these platforms
--- Be willing to lead by example by implementing and following
best practices
--- Be willing to put in the necessary effort to achieve the
parameters and responsibilities of the position
--- Be committed to the success and development of the business,
and be willing to take responsibility for a wide array of functions
within a small to medium-sized business
--- Energetic, engaging, and equipped to adapt to unique scenarios
in the workplace. Must be able to think on his/her feet, pivot
within responsibilities, and assign and delegate tasks
appropriately to ensure goals are achieved
You must be able to show evidence of your prior success with: -
--- Understanding and using common business reports to make
decisions (budget variance, profit, and loss, cash flow forecast,
etc.) -
--- Helping the businesses navigate the complexities of rapid
growth while ensuring that this growth is sustainably managed -
--- Refining business processes to improve law firm profitability
-and efficiency
--- Implementing and following all appropriate labor statutes and
employment laws.
--- Using project management to ensure clients' matters are handled
appropriately, legal and ethical requirements are met, and clients
receive excellent service -
--- Onboarding, supervising, managing, and driving employee
engagement - -
--- Increasing employee retention
--- Developing, implementing, and tracking Key Performance
Indicators for legal production team
--- Developing, implementing, and tracking firm-wide business
plans, including budgets and revenue projections
--- Monitoring firm financial accounts and running regular audits
to ensure accuracy and compliance
--- Managing human resources functions (recruitment, interviewing,
payroll, benefits administration, management of pay and bonus
structures)
--- Managing facilities, security, and technology vendors
--- Ability to handle internal and external deadlines. Proactively
managing the communications around deadlines to team and owners
--- Conducting regular performance evaluations of the legal and
support staff
--- Implementing measurable performance goals for both the
organization and individual team members
About Company:
Halligan LLC focuses on Colorado family law litigation and appeals,
including -divorce, child custody, post-decree modifications, and
post-trial motions. Halligan LLC also handles complex family law
matters involving businesses, large estates, and multistate
litigation, areas in which our attorneys have particular knowledge
and experience. We can help you understand your options and achieve
a fair outcome that both provides for your children and helps you
move on with your life.
Keywords: Halligan LLC, Denver , Professional Legal Administrator, Legal , Denver, Colorado
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