Professional Legal Administrator

Company: Halligan LLC
Location: Denver
Posted on: May 28, 2023

Job Description:

Our growing family law firm is looking for a -Professional -Legal Administrator to take our firm to the next level of success. -This is an executive-level position. The Professional Legal -Administrator will be responsible for a wide range of activities in multiple phases of administration, personnel, finances, facilities, and business systems. -You -will -handle key administrative responsibilities and play -an integral role -in developing the culture of the firm. -You will be vital to the success and growth of an energetic, dynamic, and fast-paced law firm.

We need someone -with significant hands-on experience in office leadership.

You must have experience managing a team of more than -20 -people and handling the budget -of a mid-size law firm with gross revenue in excess of $2,000,000. - -

We -have -put -a lot of energy into building our "A-team," -and we need to continue to grow to the next level. We are proud of the team we have put together, and we are seeking the perfect administrator to solidify and sustain our success.

The -Professional -Legal Administrator will -work closely with the -Owner -on firm-wide strategy, employee engagement, -systems development, -accounting, and -human resources issues. -Extensive human resources experience is a must, as well as a proven track record of office leadership and team growth.

This is -not -a position for an -"Office Manager" or an "Administrative Assistant" -looking to step into a new role. This role requires demonstrated success in comparable capacities and a vision for the growth of a law firm with aspirations for aggressive growth.

The -Professional -Legal Administrator -will -be -responsible for -managing -and overseeing the systems that run the business and the people who run those systems. -It is a unique opportunity for experienced professional to leave their mark on an organization and see the fruits of their labor.

Responsibilities:
--- Collaborate with -the -owner and other department heads -to -create the annual Business Plan, -annual budget, strategic calendar, and regular administrative meetings
--- Track and -direct the -management of Marketing campaigns and work with vendors with a focus on measuring ROI
--- Employee Supervision, Leadership, Engagement, and Performance Management
--- Conduct regular employee reviews and provide substantive feedback to all team members
--- Human Resources Compliance
--- Recruiting and onboarding staff
--- Create and improve critical business systems -to ensure continuous, profitable operations
--- Analyze key financial reports -and KPIs -to -identify -inefficiencies
--- Improve and maintain -internal -financial controls -and financial systems
--- Develop, implement, and track organizational growth plans
--- Cultivate networking opportunities and referral sources
--- Contribute to the growth and sustainability of a dynamic law firm
--- Training, hiring, and developing team and staff members

Qualifications:
Who -you are -is -just as important as what you will -do. -The right person for this role must: -
--- Have the ability -to identify -issues and priorities quickly and communicate them effectively
--- Seek out and uncover performance issues and recommend/implement -solutions
--- Have keen conflict resolution skills (not conflict -avoidance -skills) -with a wide range of issues
--- Be metrics-driven and KPI-obsessed -
--- Be -able to "manage up" to help us help you accomplish your goals
--- Significant responsibility for -business operations such as human resources, technology, facilities, finance, and marketing. - -
--- Experience in -operational process -refinement -and HR -
--- ALA (Association of Legal Administrators) membership and any certifications through the ALA are -required. Additionally, please include any PMP certifications
--- Knowledge of -family law will be helpful -but is not -a deal-breaker -
--- Knowledge of -and experience in -Law Firms and Law Firm Management -is required
--- Be able to proactively manage an office
--- Identify and correct potential pain points before they become issues. Be able to work independently and proactively
--- Manage interoffice work delegation to ensure our team is operating at their full capacity
--- Be familiar with internal record keeping and client management software used within the legal industry, or demonstrate a willingness to quickly adapt to these platforms
--- Be willing to lead by example by implementing and following best practices
--- Be willing to put in the necessary effort to achieve the parameters and responsibilities of the position
--- Be committed to the success and development of the business, and be willing to take responsibility for a wide array of functions within a small to medium-sized business
--- Energetic, engaging, and equipped to adapt to unique scenarios in the workplace. Must be able to think on his/her feet, pivot within responsibilities, and assign and delegate tasks appropriately to ensure goals are achieved

You must be able to show evidence of your prior success with: -
--- Understanding and using common business reports to make decisions (budget variance, profit, and loss, cash flow forecast, etc.) -
--- Helping the businesses navigate the complexities of rapid growth while ensuring that this growth is sustainably managed -
--- Refining business processes to improve law firm profitability -and efficiency
--- Implementing and following all appropriate labor statutes and employment laws.
--- Using project management to ensure clients' matters are handled appropriately, legal and ethical requirements are met, and clients receive excellent service -
--- Onboarding, supervising, managing, and driving employee engagement - -
--- Increasing employee retention
--- Developing, implementing, and tracking Key Performance Indicators for legal production team
--- Developing, implementing, and tracking firm-wide business plans, including budgets and revenue projections
--- Monitoring firm financial accounts and running regular audits to ensure accuracy and compliance
--- Managing human resources functions (recruitment, interviewing, payroll, benefits administration, management of pay and bonus structures)
--- Managing facilities, security, and technology vendors
--- Ability to handle internal and external deadlines. Proactively managing the communications around deadlines to team and owners
--- Conducting regular performance evaluations of the legal and support staff
--- Implementing measurable performance goals for both the organization and individual team members

About Company:
Halligan LLC focuses on Colorado family law litigation and appeals, including -divorce, child custody, post-decree modifications, and post-trial motions. Halligan LLC also handles complex family law matters involving businesses, large estates, and multistate litigation, areas in which our attorneys have particular knowledge and experience. We can help you understand your options and achieve a fair outcome that both provides for your children and helps you move on with your life.

Keywords: Halligan LLC, Denver , Professional Legal Administrator, Legal , Denver, Colorado