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Payroll Officer

Company: University of Colorado
Location: Denver
Posted on: November 23, 2021

Job Description:

University of Colorado - CU DenverSchool of Education & Human DevelopmentHR & Payroll CoordinatorPosition # 635446 - Requisition # 23289* Applications are accepted electronically ONLY at *The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at:Anschutz: vary by campus location/department. Campus/Unit-Specific Exemptions:* Anschutz Campus - Exemptions are allowed for medical or religious reasons.* Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.* Consolidated/Central Services Administration - Will follow Anschutz policy on exemptions.The University of Colorado Denver seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.The School of Education & Human Development has an opening for a full-time University Staff (unclassified) HR & Payroll Coordinator position.The University of Colorado Denver is the state's premier public urban research university and equity-serving institution. Globally connected and locally invested, CU Denver partners with future-focused learners and communities to design accessible, relevant, transformative educational experiences for every stage of life and career. Across eight schools and colleges in the heart of downtown Denver, our leading faculty inspires and works alongside students to solve complex challenges through boundary-breaking innovation and impactful research and creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and annual economic impact of more than $800 million. For more information, visit www.ucdenver.eduJobs in this career family provide the management of human capital. Functions include providing advice and guidance to managers and employees, and performing functions including strategic planning and analysis, compliance with policies and laws, employment and compensation, job evaluation, performance and leave management, employee training/development, reward and recognition, employee relations, affirmative action, benefits, employee records/information, and payroll.Professionals at the intermediate level are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field.At the intermediate level, duties may be more limited in scope and are performed with guidance and direction from other professionals.Nature of Work:The HR & Payroll Coordinator will be responsible for providing human resources and payroll administration for the School of Education & Human Development (SEHD). This position performs functions related to recruiting, on-boarding, off-boarding, payroll, leave usage, immigration paperwork, and record keeping and retention.Examples of Work Performed: Under the guidance and direction of the Manager of HR and Payroll, this position will perform the following duties:Payroll and related duties:* Coordinates student employment, including tracking work study awards and assisting with the hire, reappointment and termination records.* Send out new hire packets, follow up, schedule appointments and meet with new employees to receive paperwork and verify employment eligibility.* Complete I-9 and background verification processes.* Works with International Students and Scholars Services to submit the DS-2019 for J-1 Scholars, file H1-B petitions, and assist with permanent residency applications for faculty members; coordinate with new faculty and sponsors to collect, submit and track immigration documentation.* Prepares and submits monthly Personnel Matters Reports on behalf of School by established deadlines.* Coordinates leave usage and documentation for all college personnel and ensures appropriate policies and procedures are being followed for compliance to applicable rules and guidelines (includes FML, Workers Comp, Parental leave, leave without pay).* Coordinate, process, and reconcile leave usage and time reporting (monthly and bi-weekly) using HCM and MyLeave. Ensures HR and ES payroll deadlines are met.* Audits biweekly and monthly payroll registers and alerts the Assistant Director of Finance of any over or underpayment of employees. Reconciles actual to submitted payroll.HR Administration and Projects:* Manages personnel files, responds to HR and ES file audits.* Help maintain HR webpages with current information, forms, and resources on the SEHD employee "intranet."* Assist with generating, compiling and sending out reports, mass email communications, tracking employee records and trainings, maintaining paper and electronic files, and scheduling and hosting meetings.* Track a variety of paperwork and data in databases/spreadsheets (e.g. personnel actions, hiring paperwork, annual performance evaluations and professional plans).* Assist with the administrative aspects of annual merit review and salary adjustment process. Distributes appropriate forms, tracks completion and return of documentation, prepares and distributes merit letters, and submits evaluation forms to Campus HR.* Ensures checkout notifications are submitted for terminating employees. Meets with all departing classified, university and faculty staff to ensure exit checklist is completed.* Assists with meetings designed to inform SEHD managers or employees of relevant HR policies and processes. Includes co-development of agenda and materials, and co-presenting information.* Coordinates contact with other campus and university administrative offices responsible for personnel and payroll matters.* Assists in development of, and updates to, the SEHD's human resource and payroll procedures that ensure compliance with university, state, and federal policies.* Develops expertise in interpretation of relevant guidance and policies (e.g., state classified rules).* Recommends internal office processes that improve services to deans, faculty, staff and other service units.* Prepares and maintains letter and email templates for correspondence, as well as creates and maintains procedure manuals for HR business processes.* Assist with coordinating tasks and assignments for student employee(s).* Perform other duties as assigned.Search Support and Onboarding:* Enter employee and position information into CU Careers and HCM.* Provide search support in CU Careers:* Create, maintain and close out job requisitions.* Change status for applicants as they move through the review process.* Correspond with applicants; answer questions from applicants in regards to the application process.* Assists the search committee by providing applicant review matrices, reviewing interview questions for appropriateness, scheduling interviews with candidates, requesting reference check reports, and communicating regret notices to candidates.* Generates and sends out offer letters.* Coordinates and oversees new employee onboarding process, including coordination with supervisors and ensuring completion of all necessary paperwork (I-9's, background checks, personnel data, faculty oaths, etc.) through individual new hire meetings.* Schedules employees for New Employee Orientation, tracks the development of their professional plan/PMP (if university or classified staff) and ensures new hires complete online trainings required by the university.* Maintain electronic versions of organizational charts.This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.Salary and Benefits:The hiring range for this position has been established at $50,000 to $55,000.The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.This position is not eligible for overtime compensation.Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.Benefits: Compensation Calculator: Qualifications:* Bachelor's degree in human resources, business, public administration, higher education administration, social sciences, behavioral sciences, or a directly related field from an accredited institution. Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis, but not for the specific experience.* One year of professional experience processing human resources transactions.Applicants must meet minimum qualifications at the time of hire.Conditions of Employment* This position functions as the first point of contact for the School of Education & Human Development, therefore this position is required to work 8:00 a.m. - 5:00 p.m. Monday - Friday. This position will be required to work on campus up to 3 days a week.* This position will be required to meet with individuals in person in order to process I-9's.Preferred Qualifications:* Experience with PeopleSoft (HCM) or similar HR management software.* Experience with Taleo (CU Careers) or similar applicant tracking system.* Experience with full-cycle recruiting.* Experience with FML documentation and tracking.* Experience processing bi-weekly and/or monthly payroll.* Experience in a higher education setting.* Experience with Visa (J-1, H1B, etc.) process.* Experience working with and knowledge of University policies, Regents Rules and School's payroll policies.Competencies/Knowledge, Skills and Abilities:* Exceptional interpersonal skills (ability to establish positive working relationships).* Excellent communication skills (oral, written and interpersonal).* Strong organizational skills.* Proven ability to coordinate multiple activities, establish priorities, attend to detail, handle interruptions, manage time and follow-up.* Resourcefulness and ability to problem-solve and take initiative.* Ability to anticipate needs and priorities.* Computer proficiency in MS Office applications.* Ability to take direction and also use independent judgment.* Ability to evaluate policies and exercise good judgment in the interpretation and application of policies, procedures and rules.Diversity and Equity:The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at University of Colorado Denver - Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.The University of Colorado Denver - Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
Associated topics: benefit, benefit analyst, consultant, payroll, payroll analyst, payroll consultant, payroll transformation, specialist, welfare, wellness

Keywords: University of Colorado, Denver , Payroll Officer, Human Resources , Denver, Colorado

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