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Payroll Specialist

Company: State of Colorado
Location: Denver
Posted on: May 5, 2021

Job Description:

Department Information This position is only open to Colorado state residents. Thank you for your interest in working for the State of Colorado. Join us and find meaningful work in public service to our state and its residents, helping to make Colorado a great place to live and work in. Please watch the short video below for tips on applying. Apply for a job with the State of Colorado Committed to Diversity - We foster a workforce that is reflective of the communities we serve. If you're looking for a place where you can be your authentic self at work and celebrate the uniqueness of those around you, then we want to talk to you! State of Colorado employees were asked to reflect on their experience with equity, diversity, and inclusion. Click here to learn more about their experiences Colorado For All - Colorado Employees Reflect on Equity, Diversity, & Inclusion The Colorado Department Personnel & Administration (DPA) - Office of the State Architect (OSA is filling a Payroll Specialist position focused on Davis Bacon Payroll Support for the Colorado Quality Apprenticeship Training Act of 2019 to join the State Buildings Programs team State Buildings Programs establishes policies and procedures and provides statutory oversight of the state's capital construction process (including controlled maintenance) at each state agency and institution of higher education. This process includes solicitation and procurement of professional design and construction services, development of standard contract language, establishment of project management guidelines including cost management, adoption and implementation of building codes and compliance requirements, and administration of the controlled maintenance program. This controlled maintenance program involves the establishment of a statewide system to annually measure and report to the Office of State Planning and Budgeting (OSPB) and the Capital Development Committee (CDC) of the General Assembly concerning the condition of state-owned facilities and recommending the statewide prioritized list of controlled maintenance project needs. The Department of Personnel & Administration (DPA) is the foundation for dependable state government, leading with responsiveness, integrity, and teamwork. We provide services to other government agencies and all Coloradans by taking bold initiative toward a government with engaged employees, innovative solutions, and constructive partnerships. DPA provides a wide range of programs and services, from custodial & maintenance to financial and human resources support, which assist other state agencies in fulfilling their missions. At DPA, there are countless opportunities to contribute to meaningful work that supports and serves the people of Colorado. The wide variety of positions in DPA allow individuals to learn about state operations and provide for long-term career growth. If your goal is to build a career that makes a difference and build greater public confidence in good government, consider joining the dedicated people of the State of Colorado; it's a chance to combine your expertise with public service. Our professionals strive to support state government and the residents of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more. Good Government Starts Here! Why We Want You: We want your expertise, positive energy, drive to succeed, and love of this great state as we work to elevate the expectations Coloradans have of their government. What You'll Get From Us: In return for the skilled work you do, DPA provides a highly competitive compensation and benefits package to accompany employment opportunities. Please see the Benefits Overview video for details on the benefits offered to employees. Description of Job Major duties and responsibilities include, but are not limited to:

  • Provide front-end helpdesk support and user-training on contractor payroll software systems (LCPtracker) for State personnel, contractors, and consultants.
  • Use knowledge of related laws, regulations, and OSA processes to recommend effective ways to apply the software systems in an efficient manner to support contractor and labor compliance.
  • Develop and implement methods to track data related to customer and system issues that can be used to generate reports for further analysis.
  • Provide customer interface/support for software systems via email and phone.
  • Conduct analysis on the common issues being faced by users and develop recommendations to streamline processes within the systems.
  • Escalate complex issues to the Apprenticeship and Prevailing Wage Analyst and provide input on the most effective ways to address gaps through existing training sessions and resources.
  • Learn to conduct payroll audits and monitoring to ensure compliance with federal and state laws and regulations (Davis-Bacon, etc) by developing audit plans, compiling findings, identifying trends and generating reports.
  • Assist in developing and delivering training related to software systems and regulations to internal and external stakeholders to ensure statewide consistency.
  • Learn to evaluate system reports to recommend process changes for increased effectiveness and stream- lined, consistent processes. The expected start date for this position will be on or after July 1, 2021 Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
    • A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application, but may be attached. Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use "see resume" or "see attached" statements on your application. Resumes WILL NOT be reviewed for minimum qualification screening. MINIMUM QUALIFICATIONS: Education and Experience: At least a Bachelor's degree from an accredited institution in Business Administration, Public Administration, Political Science, Economics, Information Technology/Computer Science, or a closely related field AND at least one year of professional experience with a primary focus on integrating business needs and processes with software functionality including troubleshooting end user computer issues and/or labor/employment law compliance. Substitutions: Additional appropriate experience will substitute for the degree requirement on a year-for-year basis. Additional appropriate education will substitute for the required experience on a year-for-year basis. Preferred Qualifications:
      • Experience providing business process and software support, troubleshooting and training for a diverse customer base;
      • Familiarity with civil rights programs and regulations, especially Davis-Bacon and Related Acts; Familiarity with payroll auditing and compliance monitoring;
      • Computer savvy with basic familiarity with payroll systems (specifically LCPtracker);
      • Fluency in Microsoft Office Suite (Word, Excel, Access), Gmail, Google Workplace (formally G Suite), and the ability to quickly learn other software systems. Conditions of Employment:
        • A pre-employment criminal background check will be conducted as part of the selection process.
        • Travel required during work day to attend meetings and visit project sites.
        • Must occasionally attend meetings and events after hours including evenings and weekends The Exceptional Applicant will possess the proven ability or accomplishment in the following: Demonstrated success with the duties listed in the Description of the Job section;
          • Ability to work with internal and external customers, with sensitivity to their needs and priorities; Excellent customer service skills, including ability to anticipate and resolve customers' needs;
          • Ability to work effectively in both independent and team situations;
          • Strong oral and written communication skills, including ability to explain information to a diverse audience; Excellent interpersonal and relationship building skills;
          • Ability to organize, analyze, and interpret data; Strong attention to technical detail and accuracy;
          • Ability to manage multiple assignments, priorities, and projects in a demanding environment; Ability to work under tight deadlines and be adaptable to changing assignments;
          • Excellent reasoning, investigative, analytical, and problem solving ability; Ability to take initiative to solve problems in an innovative manner; APPEAL RIGHTS: If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov. A standard appeal form is available at: spb.colorado.gov. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Supplemental Information The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Department of Personnel & Administration is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Bree Hanson brean.hanson@state.co.us or 303-866-4244

Keywords: State of Colorado, Denver , Payroll Specialist, Human Resources , Denver, Colorado

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