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Director Of Administration

Company: Lantz-Boggio Architects
Location: Denver
Posted on: June 14, 2019

Job Description:

This is an excellent opportunity to join a fast paced and growing company. This position will work with Executives and staff of the firm and provide logistical support of all in house administrative functions. The successful candidate will be a high driver, charismatic, out-going, resourceful and one of the leaders of the firms culture. This candidate must be innovative, resourceful a strategic thinker and a natural relationship maker and leader. This individual will be responsible for accomplishing a variety of special tasks or projects from time to time. In addition to pre-defined job responsibilities, the Director of Administration and Executive Assistant is someone who exemplifies the "Whatever it Takes" attitude of the LBA culture. A person who is self-motivated, responsible and accountable for accomplishing pre-established and self-established goals and objectives that promote the culture and growth of the firm.Critical Responsivities, Qualifications and Functions Related to the Executive TeamUnderstand and nurture the vision of the firmServes as an executive and cultural representative of the firmMaintains the highest level of integrity, confidentiality, tact and diplomacyAbility to be flexible in the work environment and manage multiple priorities under time constrains in a fast paced environmentPursues positive and thorough communications with clients, staff and vendorsStrives each day to make teammates and the firm successfulEnergetically takes charge of special office and client projects that arise from time to timeAssist CEO, President and Director of Interiors with correspondence and communications to clientsExcellent communication, time management, leadership and relationship skillsExcellent computer skills i.e. PowerPoint, Excel, WordExcellent verbal and written communication skillsSpecific Job Responsibilities--Oversee the Administration, limited Human Resources, Facility Management, and coordinates with the Office Manager/Receptionist and AccountingReceptionistAct as backup to receptionist (Phone Calls, FedEx, mail, etc.)FinancialCoordinates and partners with accounting departmentUnderstand the whole-house economic goals and control systemCompile monthly accounting reports (Cash flow, Projections, Bank Reconciliation, Account Balance)Works with Management to develop and maintain spreadsheets in evaluating economics related to staffingAdministrationMaintain Automobile Files, Registrations, Insurance and Maintenance SchedulesOrganize Office Activities with Office Manager (Parties, All-Office Meetings etc.)Serves as a liaison between team members and senior management communicating needs and concerns so they can be handled expeditiouslyHuman ResourcesAssist with development and implementation of policies relating to personnelMaintain employee handbookAssist with advertising or posting of job positions, receiving and distributing resumes and arranging interviewsWork with Executive team to assure and schedule twice annual team member reviewsAssist with development and compliance of employment application and job descriptionsFacility ManagementAssist with vendor and supplier negotiationsAssist with research and purchase of office equipmentResponsible for hiring, overseeing and directing maintenance employeeCoordinate maintenance requestsAssist with security and track keysAssist with office renovation projectsSpecial ProjectsPartner with Executives for any type of special projectExecutive AssistanceWrite letters, correspondence on half of Executive Team membersVerbal dictationMaintain Executive calendar and mail

Keywords: Lantz-Boggio Architects, Denver , Director Of Administration, Executive , Denver, Colorado

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