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Executive Assistant/Floating Property Manager

Company: Terra Management Group, LLC
Location: Englewood
Posted on: November 26, 2022

Job Description:

_*\*\* NEW! $2,000 SIGNING BONUS! \*\* new hires only*_

*General Summary: *

The Executive Assistant/Floating Property Manager is responsible for assisting the Senior Vice President, Compliance Officer and Accounts Payable department with the completion of the record keeping, reporting, organization and filing for the company. Additionally, this position will go to apartment property locations across the front range (Denver, Brighton, Fort Collins, Colorado Springs) to assist with daily duties as needed.

*Essential Functions*

The Executive Assistant/Floating Property Manager is ultimately responsible for performing report and inspection tracking, replacement reserve requests, physical property inspections, compiling weekly and monthly reports, resident complaints, reviewing and approving bills, collect and distribute various reports, review and approve taxes both quarterly and annually, organize bids for review, assist at properties when needed, lease units, complete tenant applications, inspect units.

*Responsibilities*

* Sort e-mails, track manager reports and record on spreadsheet
* Review manager reports for accuracy
* Record property's sales and use tax to pay quarterly
* Prepare property's replacement reserve requests
* Work closely with Vice President on special projects as needed
* Compile weekly and monthly reports for President
* Accompany on unit inspections and prepare reports
* Reviewing and approving bills
* Assist in preparing month-end closing reports
* Filing of invoices along with check remittance
* Assist in the annual preparation of 1099 statements
* Follow up on NSF and late fee charges
* Assisting member of the team with questions or information needed
* Other assignments or projects as delegated by the supervisor
* Leasing units
* Lease renewals
* Scheduling contractors

*Job Qualifications*

Knowledge, Skills, and Abilities:

* Basic computer skills are necessary.
* Strong analytical and problem-solving skills, detail & deadline-oriented, and ability to work independently and multi-task.
* Proficient in 10-key and computer skills including Microsoft Office; QuickBooks, strong excel skills preferred, experience with OneSite or Yardi preferred.
* Strong communication and interpersonal skills
* Positive attitude with a team-oriented mindset

Education or Formal Training:

* High school diploma or equivalent.
* 1 year of general administrative experience
* 1 year of apartment manager experience
* 1 year of LIHTC experience
* Proficient in Excel, QuickBooks and Outlook
* Excellent written and verbal communication skills
* Strong organizational skills
* Ability to work independently and efficiently

Working Environment:

Management offices are typically busy and require organization, attention to detail and the ability to multitask. Most work will occur indoors, however physical property inspections require both indoor and outdoor activity.

Job Type: Full-time

Pay: $55,000.00 per year

Benefits:
* 401(k)
* Dental insurance
* Health insurance
* Paid time off
* Vision insurance
Schedule:
* Monday to Friday
Supplemental pay types:
* Signing bonus

COVID-19 considerations:
Terra encourages our employees to take a high level of personal responsibility in these times. COVID-19 vaccinations are not required.

Application Question(s):
* Do you have reliable transportation?

Education:
* High school or equivalent (Preferred)

Experience:
* Property management: 2 years (Required)
* Administrative: 1 year (Preferred)
* LIHTC: 1 year (Preferred)
* OneSite/Yardi: 1 year (Preferred)

License/Certification:
* Driver's License (Preferred)

Work Location: One location%58047475%

Keywords: Terra Management Group, LLC, Denver , Executive Assistant/Floating Property Manager, Executive , Englewood, Colorado

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