Office Manager

Company: INSPIRE
Location: Denver
Posted on: May 16, 2022

Job Description:

Job DescriptionAt INSPIRE we know the value of exceptional people. We pride ourselves on providing our employees with an environment conducive for productive and long-term employment. INSPIRE operates each day in a customer-focused, innovative, and team-based environment. Our people are the primary reason for our success.We provide quality technology, qualified technicians, and creative vision that enables our clients to effectively communicate at their conferences, meetings, and events while focusing on building trusting and lasting relationships through professional and personalized service. All positions contribute to the continued support of this mission.We are currently seeking a Full-time Office Manager to work inside our Denver Branch Office in Denver, Colorado.The hourly rate for this role is $20-$22/hr.The role of the Office Manager is to organize, coordinate and execute administration duties and office procedures. Their duties include communicating with department heads, relaying important information or policy changes from upper management and support and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.Office Duties -

• Answering phones in a timely matter and transferring calls to appropriate co-worker or helping the customer with the reason they called.
• Ordering office supplies and keeping a relative up-to-date inventory e. g.; cleaning supplies, office supplies, business cards, INSPIRE apparel, client gifts, etc.
• Assists with organization of filing in the office.
• Responsible for outgoing and incoming mail and shipments.
• Responsible for client appreciation events, holiday party and any other professional or otherwise casual office event or meeting – invites, donations, thank you cards, guest list management and food and beverage needs.
• Supporting all departments internal and external when requiredSales & Marketing Duties –
  • Assists with tracking job costs and labor costs for each show services event (P&L reports).
  • Updates RADAR and TEAMS Folders with the appropriate information
  • Update and create price lists and order forms for all rental clients.
  • Provides guest services to INSPIRE clients.
  • Responsible for printing of marketing materials that are sent to our office from corporate.
  • Occasionally reports to National Sales regarding newsletter, client e-mail lists and other marketing tasks assigned.
  • Assists with anything the sales team needs; marketing materials, hotel or flight reservations, accounting needs, and client follow-up.Accounting Duties –
    • Responsible for supporting accounts receivable and payables for Denver Branch (including Colorado in-house hotels).
    • Assists with check writing and keeping track of expenses.
    • Manages incoming contract labor invoices with support to AP.
    • Follows accounting procedures across the office to ensure timely payment.
    • Submits all credit memos to AR.
    • Acts as liaison to home office, participating in AR meetings when requested.Position Requirements:
      • Must have High School Diploma
      • 2-5 years of work experience in an administrative/office management role with Accounts Receivable and Payable experience
      • Sage MAS200 or similar accounting software experience preferred
      • Excellent written and verbal communication skills
      • Must be extremely organized and able to prioritize to meet deadlines
      • Strong interpersonal and customer service skills.
      • Ability to multi-task and a proficiency for time management.
      • MS Office: Word, Excel, Adobe
      • Self motivated and work autonomously
      • Familiarity with hotel, food & beverage and service industry preferredWe offer a competitive benefits package for full-time employees. Medical, Dental, and Vision Coverage, Life Insurance, Disability and Paid Time Off / Holiday, 401(k), along with additional voluntary benefits that are available to all full-time employees at INSPIRE.

Keywords: INSPIRE, Denver , Office Manager, Executive , Denver, Colorado