Administrative Assistant III (Licensing Specialist) - Liquor/Tobacco

Company: Colorado State
Location: Denver
Posted on: May 16, 2022

Job Description:

Administrative Assistant III (Licensing Specialist) - Liquor/Tobacco

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Administrative Assistant III (Licensing Specialist) - Liquor/Tobacco

Salary

$44,052.00 - $53,340.00 Annually

Location

Lakewood, CO

Job Type

Full Time

Department

Department of Revenue

Job Number

TAA-02408-04.2022

Closing

5/4/2022 5:00 PM Mountain

+ Description

+ Benefits

+ Questions

Department Information

We serve all Colorado residents in their everyday lives. The department is driven by our values of service, teamwork, accountability, integrity, and respect. We support the Colorado community as well as those that work here. We value the contributions of every employee and encourage learning so our employees can grow. We celebrate diversity, and together, support an equitable and inclusive culture. We embrace our differences because we believe this brings innovation to our work.

The Department of Revenue (http://www.colorado.gov/revenue) (DOR) employs approximately 1,600 hard-working and dedicated employees throughout Colorado. We can be seen performing functions as varied as auditing and collecting taxes, issuing driver licenses and motor vehicle titles, marketing lottery products, and regulating liquor, gaming, horse racing, marijuana, and the auto industry in order to assist the citizens of our state.

The Department of Revenue offers 10 paid holidays per year, paid vacation and sick leave, BenefitHub program (discounted merchandise, food and travel, etc.) employee wellness program (https://dhr.colorado.gov/state-employees/employee-wellness-program) and a great healthcare and retirement benefit package (https://www.colorado.gov/dhr/benefits) .

CDOR Vision

To empower businesses and individuals through quality customer service, innovation and collaboration.

CDOR Mission

To become a trusted partner to every Coloradan to help them navigate the complexities of government so they can thrive.

CDOR Values

Description of Job

LIQUOR/TOBACCO ENFORCEMENT

Vision

To promote safe communities in the State of Colorado through innovation, engagement, and

education.

Mission

To promote public safety, support economic growth, and the responsible sale and consumption of

liquor and tobacco products, through the fair administration of liquor and tobacco/nicotine laws.

The Liquor Enforcement Division (LED) provides services to liquor license holders, stakeholders, tobacco retailers, and Colorado's citizens. The Licensing Section processes applications for new and transferred liquor licenses, permits, and applications for renewals of liquor licenses. The Licensing Unit responds to stakeholder inquiries, and acts as the primary point of contact for Local Licensing Authorities in municipalities and counties throughout Colorado. The licensing unit conducts application review, processes deposits and is responsible for revenue reporting.

Primary Duties:

+ Application Review and Process Implementation - Reviews Liquor and Beer license applications for compliance and completion, reviews and approves applications for organizational or operational changes, provides training and guidance on processes and procedures, and works with local authorities to correct deficiencies on applications.

+ Workflow and Processes - Coordinates workflow of applications, monitors progress, maintains phone and email schedules, and reports status updates and concerns.

+ Division Liaison - Acts as the first point of contact to the Division for clerks, licensees, and the general public, provides information via phone, email, written correspondence and in person, and identifies issues to appropriate management.

+ Fee collection - Ensures proper accounting of fees, processes transfer of funds, processes requests for refunds, and researches any issues.

+ Reporting - Tracks workflow, reports statistics, maintains spreadsheets, and maintains files and records ensuring completeness and accuracy.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

MINIMUM QUALIFICATIONS:

Education and Experience:

Three years of general clerical experience in an administrative or office support role demonstrating high level decision making and multitasking.

General clerical duties may include: the accurate and timely completion and processing of

documents and information electronically; scheduling; accepting reservations or accepting registrations; reception and intake; record keeping and maintenance; meeting arrangements; document creation, word processing; revising office procedures; compiling and formatting the content for program materials such as annual reports and newsletters; screening documents and supporting information to determine eligibility, authenticity, or identity; accounting for the unit's allotted funds by authorizing (signing) operating expenditures.

NOTE: Retail, food service or call center customer service is not in an office support environment and will not be given credit toward the minimum requirements.

Substitutions:

College or university course work in Business or a similar discipline may substitute for the

experience on a year for year basis.

Necessary Special Requirements:

Applicants must be able to successfully pass a background investigation.

Preferred Qualifications:

+ Knowledge and experience processing liquor license applications and renewals

+ Experience with the Mylo Licensing system and GenTax system

+ Possess a strong understanding of the Colorado Liquor Codes and Rules

+ Exceptional interpersonal/customer service skills

+ Excellent written and communication skills

+ Strong ability to multi-task

+ Proven ability work independently and accept supervision

+ Proven success organizing and tracking workload

+ Attention to detail

+ Established proficiency in position-related office technologies, especially Microsoft Office programs to include Word and Excel

DOR Required Skills and Competencies : Competencies required for all DOR positions include good communications skills, interpersonal and people management skills, the ability to multitask, the ability to work with confidential information, the ability to work in high-stress environments, and the demonstrated ability to assist customers.

Conditions of Employment with the Colorado Department of Revenue :

1. As a condition of employment with the Colorado Department of Revenue, a requirement exists that all personnel timely file all necessary Colorado Individual Income Tax (CIIT) returns and timely pay tax obligations. As such, all employees must undergo a pre-employment evaluation of their tax records/accounts to ensure compliance with this policy.

2. Employees are in a position of public trust in the performance of their job duties and must operate in a manner that maintains the highest standards of honesty, integrity, and public confidence. All job finalists require successful completion of a background investigation and reference check prior to appointment. Background checks may include national criminal, financial, traffic, civil, education, and/or experience checks or any other checks related to the job assignment. Fingerprint background checks and pre-employment drug testing may also be required for some positions.

3. Effective September 20, 2021, employees will be required to attest to and verify whether or not they are fully vaccinated for COVID-19. Employees who have not been fully vaccinated may be required to submit to serial testing in the future. Upon hire, new employees will have three (3) business days to provide attestation to their status with proof of vaccination. Vaccinated employees must provide proof of vaccination.

Note: Fully Vaccinated means two (2) weeks after a second dose in a two-dose series of the COVID-19 vaccine, such as the Pfizer or Moderna vaccine, or two (2) weeks after the single-dose vaccine, such as Johnson & Johnson's Janssen vaccine, as defined by the most recent State of Colorado's Public Health Order and current guidance issued by the Colorado Department of Public Health & Environment.

Applicant Checklist:

Only complete applications submitted on or before the closing date for this announcement will be given consideration. Failure to submit all required documents by the closing date of this announcement may result in your application being rejected. For assistance with the application process, please review the following video provided by the Colorado Department of Personnel & Administration "Applying for a Job with the State of Colorado" .

Complete Applications must include the following documents:

1) A complete CDOR Application for Announced Vacancy (Submit online using the link in this announcement)

2) A complete Supplemental Questionnaire (Submit online as part of your application)

Minimum Qualifications and Comparative Analysis:

Part of, or the entire comparative analysis for this position, may involve a review of the information submitted in the application material, including the answers to the supplemental questions. Therefore, it is paramount that in the experience portion of the application, the applicant describes the extent to which they possess the education, experience, competencies and background as they relate to the duties outlined in the job announcement, as well as the special and/or preferred qualifications.

+ List your employment history starting with the most recent job, including part-time, temporary, and volunteer jobs. If more than one job was held with a given organization, list each job held as a separate period of employment.

+ Under "Duties," describe clearly the tasks you performed and the nature of your supervisory, technical, or other responsibilities as they relate to the job for which you are applying. Be complete and specific in detailing of duties.

+ Information must be accurate, including dates of employment. If it is found that information provided is falsified, you will not be considered for a job with the State of Colorado and/or may be removed from a job after hire.

+ Failure to include adequate information or follow instructions may affect the applicant's score and/or prevent them from competing in any subsequent measures used to arrive at a top group of applicants.

+ Factors to be assessed are those outlined in the requirements, competencies, and preferred qualifications.

+ Years will be expressed in terms of full-time equivalent service with full-time workload equal to one (1) Full-Time Equivalent (FTE) year. No more than 1.00 FTE year may be credited in any twelve (12) month period. Positions working 40 hours or less per week will be prorated (30 hrs/wk=0.75 FTE=9 mos credit; 20 hrs/wk=0.5 FTE=6 mos credit; 10 hrs/wk=0.25 FTE=3 mos credit)

The eligible list established from this posting may be used to fill additional vacancies.

Email Address:

All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb .

A standard appeal form is available at: https://spb.colorado.gov/ . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information

Equity, Diversity, and Inclusion Compliance

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Colorado Department of Revenue is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Jacqueline Brown-Tremble at jacqueline.brown-tremble@state.co.us

The State of Colorado is an equal opportunity employer. We are committed to building work environments that are inclusive and reflect our communities and the diverse talents of all people. We strongly encourage candidates from all backgrounds and abilities to apply.

Keywords: Colorado State, Denver , Administrative Assistant III (Licensing Specialist) - Liquor/Tobacco, Administration, Clerical , Denver, Colorado