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Administrative Assistant

Company: Quick Holdings LLC
Location: Denver
Posted on: November 22, 2021

Job Description:

Job Type

Full-time

Description

General Description:

The Administrative Assistant provides general office support with a variety of clerical and related tasks.

Essential Duties & Job Functions:

- Serves visitors by greeting them, in person or on the telephones; answering or referring inquiries.

- Directs visitors by maintaining employees and department directory; giving instructions.

- Maintains telecommunication system by following manufacturer's instructions for house phone and console operation.

- Manages the temp employee timekeeping including (check in/out process).

- Communicates with corresponding staffing agencies to ensure accurate attendance is reported.

- Maintains security by following procedure; monitoring logbook; issuing visitor & temporary worker badges.

- Maintains a safe and clean reception area by complying with procedure, rules, and regulations.

- Assisting with a variety of Administrative tasks including copying, faxing, sorting & distributing mail.

- Performs basic pre-employment activities such as having applicants' complete applications & testing.

- Data entry and any other assistance needed on MPTs.

- Helps maintain employee badging system - including activation, deactivation, tracking and replacement as needed.

- Managing purchasing basic supplies for warehouse as needed.

- Managing locker assignments & terminations.

- Ad-hoc reporting as needed.

- Assists QuickBox in safeguarding intellectual property, trade secrets and all other company assets.

- Assists with various research projects and/or special projects.

- Orders supplies and maintains budget alongside the Finance department.

- Handles employee timekeeping for Denver employees and temporary workers.

- Works outside of general job description duties on an as-needed basis.

Pay rate: $16/hr

Requirements

Job Qualifications Mandatory:

1. Ability to work independently without direct supervision is essential.

2. Good time management skills.

3. Strong organization skills and the ability to manage multiple tasks with conflicting priorities to meet deadlines.

4. Must be able to effectively use written and verbal communication skills.

5. Possess good attitude and is approachable.

6. Demonstrated strong customer service skills and the willingness to learn new ways to provide assistance.

7. High school diploma or GED preferred.

Preferred Qualifications:

8. Be able to type a minimum of 60 WPM.

9. Proficient in the use of computer software. Previous experience with MS Word and MS Excel preferred.

10. 2+ years' experience Administrative clerical support preferred.

11. Bilingual (Spanish) preferred

Work Environment:

1) This is a Denver based position operating out a Warehouse environment

o Warehouse Environmental Conditions are as follows;

-- Moderate noise level in the work environment.

-- Work environment is indoors.

-- Warehouse temperatures may vary depending on outside temperatures.

Physical Demands:

o Sight: Must be able to see well enough to read product lot numbers and expiration dates, read reports, and use a computer.

o Hearing: Must be able to hear well enough to communicate in person or via technology, and to hear warning signals of forklifts and warehouse equipment.

o Standing: Must be able to stand for shift duration.

o Walking: Must be able to walk without assistance to perform job duties.

o Mobility: Must be able to be mobile to operate warehouse machinery.

o Sitting: Must be able to sit for shift duration.

o Stooping, Kneeling: Must be able to stoop or kneel for short periods of time.

o Lifting: Must be able to lift 30 lbs - 50 lbs.

o Hand Mobility: Must be able to have mobility in hands to open and seal packaging, utilize keyboard functions, and utilize phone systems.

Contingencies:

Any offer of employment will be contingent upon:

1) Satisfactory results of background and reference checks.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice .

Keywords: Quick Holdings LLC, Denver , Administrative Assistant, Administration, Clerical , Denver, Colorado

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