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Administrative Assistant

Company: RemX Specialty Staffing
Location: Louisville
Posted on: May 5, 2021

Job Description:

EMPLOYBRIDGE SEARCH GROUP is currently recruiting for an Administrative Assistant to perform a variety of administrative and clerical tasks to ensure the office runs in an efficient and organized fashion. The Administrative Assistant duties include, but are not limited to, scheduling travel, and meeting arrangements, greeting, and directing visitors, handling incoming mail and packages, and answering simple customer inquiries. RESPONSIBILITIES:

  • Receive and interact with incoming visitors, connecting them with the appropriate person or department.
  • Run restricted party screenings and have appropriate paperwork completed by each visitor. Address any negative results with the compliance group before allowing the visitor any type of access.
  • Learn compliance process as it pertains to regulated items. Follow the process when a regulated item is received or shipped. Report any deviations from the required processes.
  • Answer rollover incoming calls and direct calls to appropriate person or department. Answer general inquires.
  • Coordinate incoming and outgoing shipments.
  • Manage and order office supplies for 2 site locations.
  • Coordinate travel for various employees as needed through travel service for domestic and international travel.
  • Assist Human Resources Administrator with catering orders for various meetings throughout the facility.
  • Manage and order break room supplies and healthy snacks to ensure items are stocked at appropriate levels with a variety of choices available.
  • Maintain the conference rooms organized and stocked with relevant items.
  • Manage calendars for various conference rooms within the facility. Efficiently dealing with any conflicts.
  • Distribute, manage, and track temporary badges.
  • Manage various special projects to ensure completion by assigned deadlines.
  • Coordination of multiple projects at any given time.
  • Perform administrative duties as assigned. QUALIFICATIONS:
    • High school diploma or equivalent.
    • Minimum 2 years of experience in front desk or administrative support role.
    • Experience with domestic and international travel a plus.
    • Proficient in English (oral and written).
    • 2% travel may be required for picking up catering and/or mail/package deliveries
    • Intermediate knowledge of MS Office, including Word, Excel, and Outlook.
    • Ability to maintain highly sensitive information confidential.
    • Ability to multi-task numerous projects with competing deadlines.
    • Excellent problem-solving skills.

Keywords: RemX Specialty Staffing, Denver , Administrative Assistant, Administration, Clerical , Louisville, Colorado

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