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Administrative Assistant

Company: Gainwell
Location: Denver
Posted on: April 8, 2021

Job Description:

Job Description:Essential Job Functions

  • Administrative support to Denver-based executive management team
  • Maintains and coordinates managers schedule; schedules appointments with company employees and clients; ensures schedule is feasible and makes efficient use of managers time.
  • Performs moderately complex office duties for department in word-processing, photocopying, faxing, report generation, and filing; may provide specialized administrative support such as moderately complex graphic creation for presentations and documents.
  • Manages office supply inventory and orders with local management team
  • Serves as point of contact for on-site vendor appointments
  • Provides administrative support to new employees as part of the new employee onboarding process.
  • Greets visitors to local office and manages visitor security for all guests.
  • Schedules business unit/functional area meetings and off-site functions; reserves conference rooms as appropriate; coordinates specific business unit/functional area activities as appropriate.
  • Coordinate travel arrangements for local staff or with other Administrative Assistants to support executives travelling from other company locations to the Denver office
  • Coordinates outgoing department correspondence. Creates original correspondence; assembles, addresses and mails documents to meet business needs.
  • Performs moderately complex specialized office duties according to business unit/functional area such as maintaining databases, compiling and analyzing data, and preparing reports/presentations to identify and convey results and trends.
  • Answers incoming calls; researches and responds to inquiries; escalates and/or routes calls to appropriate personnel as necessary.
  • Coordinates travel arrangements for manager and employees; ensures travel dates are correct; reserves appropriate accommodations to facilitate travel.
  • Distributes documents to department employees such as faxes, staff calendars, or proposal responses; photocopies documents as necessary; ensures documents are received by appropriate employees.
  • Maintains office and computer supply inventory for the area; orders supplies as needed to ensure adequate supply.
  • Contacts service personnel and coordinates service on office equipment to ensure continuous service. Basic Qualifications
    • High school diploma or G.E.D.
    • Four or more years of administrative assistance experience
    • Experience working with administrative practices and procedures
    • Experience working with writing style such as grammar, sentence form, and structure Other Qualifications
      • Strong organization skills to balance work and prioritize tasks
      • Ability to work independently with minimal supervision
      • Good skills in utilizing presentation and database software and preparing presentation materials
      • Good communication skills
      • Good office equipment skills such as faxing and photocopying
      • Good personal computer and business solutions software skills
      • Good interpersonal skills for communicating with internal and external personnel of all levels Work Environment
        • Office environment

Keywords: Gainwell, Denver , Administrative Assistant, Administration, Clerical , Denver, Colorado

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