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Probation/Pretrial Services Administrative Assistant

Company: US Courts
Location: Denver
Posted on: March 28, 2020

Job Description:

Summary The United States Probation Office for the District of Colorado is accepting applications for the position of Probation/Pretrial Services Administrative Assistant. This position is in the U.S. Probation Office in downtown Denver, Colorado, and provides clerical support for the officer staff. Responsibilities These representative duties are intended to provide generalized examples of duties and responsibilities that may be performed by the position, but this list is not intended to reflect all duties that may be performed. Prepares, reviews, edits and processes forms and correspondence, ensuring consistency and accuracy among court-supplied documents, officer reports, and related paperwork. Enters and maintains accurate data in the automated case tracking system (PACTS), including scanning of confidential case files and uploading files to the related case. As required, records chronological entries. Electronically files court documents via the courts case management system (CM/ECF) and electronically submits appropriate documents to the Bureau of Prisons and United States Sentencing Commission. Retrieves and verifies criminal history information for investigations. Reviews and validates treatment services invoices for services rendered. Ensures accuracy when processing invoices. Distributes invoices to the appropriate party within set timelines. Uploads treatment reports to corresponding client file. Rotational coverage of reception desk and duties. Performs related duties as required. Requirements Conditions of Employment BACKGROUND INVESTIGATION OR CLEARANCE SPECIAL REQUIREMENTS:DRUG TESTING Qualifications For placement as a CL 23, the applicant must have a high school diploma or equivalent and two years of general experience, as defined below. GENERAL EXPERIENCEProgressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position.Educational Substitution: Education above the high school level may be substituted for required general experience based on one academic year equals one year of general experience. COURT PREFERRED QUALIFICATIONS AND EXPERIENCE Progressively responsible clerical or administrative experience that required the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involved the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Previous experience providing clerical or administrative support within the legal field. A working knowledge of Windows 10, MS Office (including Word & Outlook), Adobe and other software applications. TECHNICAL QUALIFICATIONS:WORK ENVIRONMENT AND PHYSICAL DEMANDS Work is performed in an office setting and persons with violent backgrounds may be present. Occasional and infrequent lifting of boxes (up to 20 lbs.) may also be required. Education EDUCATION:HS Diploma or equivalent. Additional Information DO NOT USE THE USA Jobs 'Apply' button because this does NOT link to our employment website. For application instructions, please visit our website at HOW TO APPLYAll qualified applicants should submit the following: 1. Application form AO78 (Download it here 2. Current resume and cover letter 3. Current/former federal employees, please submit a copy of your latest SF50.Your application packet must be submitted as a single pdf document by email to: . Please note Vacancy Announcement: 2020-01-USPO in the subject line of the email. Incomplete applications and applications received after the closing date may not be considered.CONDITIONS OF EMPLOYMENT: Must be a U.S. citizen or lawful permanent resident seeking U.S. citizenship. This position is classified as sensitive and selected applicant must pass a FBI fingerprint check. Employees are required to use electronic funds transfer for payroll deposit. The Court requires employees to adhere to a Code of Conduct as well as specific employee policies and performance expectations. The Court reserves the right to cancel/and or modify this position announcement as needed.THE UNITED STATES COURTS ARE AN EQUAL OPPORTUNITY EMPLOYER

Keywords: US Courts, Denver , Probation/Pretrial Services Administrative Assistant, Administration, Clerical , Denver, Colorado

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