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Part-Time Receptionist

Company: Denver Indian Family Resource Center
Location: Denver
Posted on: October 13, 2015

Job Description:

Part-Time Receptionist

Job Announcement

Job Title: Part-Time Receptionist

Employer: Denver Indian Family Resource Center

Location: 7596 W. Jewell Ave., Ste. 305

Lakewood, CO 80232

Mailing Address: 7596 W. Jewell Ave., Ste. 305

Lakewood, CO 80232

Phone: (720)500-1020

Website: www.difrc.org

Executive Director: Dennis Swain

Our Mission: To strengthen vulnerable American Indian/Alaska Native children and families through collaborative and culturally responsive services.

Our Vision: Generations of healthy and strong American Indian/Alaska Native children and families.

Description: DIFRC is seeking a part-time receptionist who aspires to apply their professional experience in support of DIFRCs mission and activities. This position is responsible for providing a broad range of administrative and clerical support to the agency, including: receiving and directing phone calls, greeting and directing clients, and responding to general inquiries and other duties assigned. The Part-Time Receptionist will report directly to the Office Manager.

Responsibilities:

1. Answer multi-line phones and direct callers to appropriate staff; take messages or transfer callers to staff voice mailbox when unavailable.

2. Greet visitors, and assist walk-in inquires by directing to appropriate staff or program activity.

3. Manage and check the agency general voicemail daily.

4. Manage general email account, responding to simple inquiries and forwarding others to appropriate staff.

5. Assist in setting up conference room for meetings, trainings or guests.

6. General clerical duties to include, but not limited to: copying, faxing, sorting, and filing. Sort, log and process incoming mail including signing for packages. Assist staff with outgoing mailings, maintain the receptionist area and lobby.

7. Prepare business correspondence, typically using Microsoft Office (Word, Excel, PowerPoint, Access, and Outlook) and Google Apps.

8. Become proficient of the use of office equipment throughout the agency.

9. Maintain a calm, courteous and professional demeanor at all times.

10. The receptionist has no direct supervisory responsibility over other staff members.

11. Must adhere to agency policies and procedures.

12. Must have a positive attitude and be dependable.

Required/Preferred

Qualifications:

1. Minimum of three years previous office experience.

2. Must be able to pass a mandatory pre-employment criminal background check.

3. High school diploma or GED.

4. Excellent communication skills (written and verbal, organizational skills, and interpersonal skills.

5. Proficient in Microsoft Word and Excel.

6. Able to lift up to 25 lbs.

Other Qualifications:

1. Knowledge of Native American culture and experience working within Native communities is highly desirable.

2. Strong organizational skills.

3. Respect for confidentiality and discretion (familiarity with HIPPA regulations).

4. Ability to work effectively with agency staff.

5. Detail-oriented, ability to multi-task and manage time well.

6. Strong customer service skills.

The successful candidate will be an individual who is reliable, detail oriented, has a strong customer service orientation, takes responsibility for high quality work and is able to balance attention to detail in a culturally-based service agency. To successfully fulfill this positions responsibilities, the individual must remain calm in a busy organization; have a sense of humor, a pleasant disposition, the ability to prioritize tasks and the initiative to complete tasks.

Type: Hourly Part-Time 19 hours per week

Established schedule:

Wednesday: 1:00pm 5:00pm

Thursday and Friday: 9:00am 5:00pm

Instructions and

Deadline: To apply: Please email a letter of interest, resume, and our application to apply@difrc.org no later than October 18, 2015 at 11:59pm MDT. You will find our employment application on our website under the events tab please visit www.difrc.org or click on the following link: http://difrc.org/2015/10/job-announcement-part-time-receptionist/, please visit www.difrc.org. Please list subject as PT Receptionist. Phone calls, walk-ins, standard mail, incomplete submissions, and/or faxed applications will NOT be considered.

Background Check: DIFRC requires employees to clear a criminal background check. Please bring a non-refundable check or money order payable to Denver Indian Family Resource Center in the amount of .85 with you to the interview.

Keywords: Denver Indian Family Resource Center, Denver , Part-Time Receptionist, Human Resources , Denver, Colorado


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